سیاسەتی تایبەتمەندی

Privacy Policy

Last Updated: November 3, 2026

At HAGBA, protecting the privacy and security of our users is a priority.

This Privacy Policy explains how HAGBA collects, uses, stores, shares, and protects personal information when users access our electronic school management platform, website, and mobile applications.

1. Information We Collect

Depending on your role and the services you use, HAGBA may process the following information:

Personal Information

  • Full name and contact information

  • Profile photos

  • School affiliation and user role

  • Account credentials and identification details

Student and Academic Information

  • Student profiles and enrollment information

  • Attendance records

  • Grades and examination results

  • Assignments and academic performance

  • Class schedules and educational activities

Parent and Guardian Information

  • Parent or guardian contact details

  • Relationships to registered students

  • Relevant school communications

Staff Information

  • Employment and professional information

  • Assigned classes and responsibilities

  • Attendance and leave records

Transportation Information

  • Assigned vehicles and transportation routes

  • Driver and transportation staff details

  • Student transportation assignments

  • Location information, if enabled and authorized

Technical Information

  • Device and application information

  • IP addresses and login records

  • Diagnostic information and system activity

2. How We Use Information

HAGBA uses information to:

  • Provide electronic school management services.

  • Manage student and staff records.

  • Support attendance tracking and academic reporting.

  • Facilitate school communications.

  • Manage transportation services.

  • Process authorized school-related financial transactions.

  • Send relevant notifications and announcements.

  • Improve system performance, security, and reliability.

  • Provide technical and customer support.

  • Meet applicable legal obligations.

3. Information Sharing

HAGBA does not sell personal information.

We may share information with authorized school administrators, teachers, parents, and staff according to their roles and permissions.

We may also use trusted service providers for hosting, notifications, payment processing, and technical infrastructure.

Information may be disclosed when legally required.

4. Data Security

We use appropriate technical and organizational safeguards designed to protect personal information.

These may include secure authentication, encryption, access controls, and monitoring of system activity.

No electronic system can guarantee complete security.

5. Student and Children's Privacy

HAGBA recognizes the importance of protecting children's personal information.

Student information is intended to be accessible only to authorized individuals, subject to school permissions and applicable privacy requirements.

Schools and HAGBA must meet applicable requirements concerning parental consent, student records, and the protection of minors.

6. Data Retention

Information is retained according to the requirements of the relevant school, contractual obligations, operational needs, and applicable laws.

Personal information may be deleted or anonymized when it is no longer required, subject to applicable retention obligations.

7. Your Privacy Rights

Depending on applicable law and the school's responsibilities, users may request:

  • Access to personal information.

  • Correction of inaccurate information.

  • Deletion of eligible personal data.

  • Information about data processing.

  • Withdrawal of consent when applicable.

Some requests involving official school records may need to be handled by the relevant educational institution.

8. Third-Party Services

HAGBA may integrate external providers for:

  • Cloud hosting

  • Push notifications

  • Payment processing

  • Communication services

  • Analytics and error monitoring

Such providers may process information under their own applicable privacy terms.

9. Changes to This Policy

We may update this Privacy Policy as our services develop or legal requirements change.

Material updates will be communicated through appropriate channels.

10. Contact Us

For privacy-related questions or requests, contact:

HAGBA Support

Email: [email protected]

Website: hagba.org

Location: As Sulaimanyah, Kurdistan Region, Iraq